How To Navigate Outsourcing: A Guide to Identifying & Delegating Tasks in Your Business

business business growth business support delegation entrepreneur freelancer hire a virtual assistant online service provider outsourcing scale your business virtual assistant work-life balance Apr 29, 2024
Hiring a virtual assistant to outsource and delegate your tasks in business to

Starting a business and being an entrepreneur can be a thrilling journey, but as your business grows, so does the workload. When the realization hits of knowing you need help in your business, outsourcing becomes a vital solution. 

You might find yourself asking the question, "I think I need help, but I don't know what to outsource."

Fear not! This blog post aims to guide you through the process of identifying tasks in your business that are perfect for delegation.

Step 1. Recognizing the Need for Help:

For many of us online business owners, the journey often starts as a one-person show. While there is nothing wrong with that, there comes a point where doing it all becomes impractical. 

The realization that you need help and support in your business is a significant step forward and if you’ve reached this point… Congratulations on acknowledging this need—it’s a pivotal moment in your business!!

Step 2. Understanding the Allure of Self-Reliance:

Online business owners often fall into the trap of believing they must do everything themselves. 

The initial empowerment of self-reliance is understandable, but seeking help is not a sign of weakness. It’s actually a strategic move for sustained growth and efficiency.

Step 3. The "Ah-Ha" Moment:

The "ah-ha" moment signifies the realization that it's time to delegate tasks. This is the turning point where you transition from attempting to do everything solo to building a team that complements your skills and fuels business growth.

Step 4. Determine The Tasks To Outsource: 

To determine what tasks to outsource, start by creating a list of your daily business activities. Document everything you do, no matter how small it may seem. 

This task list becomes the foundation for making informed decisions about where or what to delegate.

Step 5. Categorizing Tasks:

Once you have your task list, categorize each activity into three groups:

  • Love it: Tasks that bring joy and align with your strengths—keep doing these for personal and business satisfaction.
  • Like it: Enjoyable tasks that someone else could handle—consider outsourcing to free up time for high-impact activities.
  • Hate it: Tasks draining your energy, causing frustration, or not aligning with your strengths—prime candidates for outsourcing

Step 6. The Decision-Making Process:

Once you've categorized your tasks, the decision-making process becomes more straightforward:

  • Love it: Keep doing it yourself.
  • Like it: Consider outsourcing to create room for strategic work in your zone of genius.
  • Hate it: Outsource these tasks to relieve unnecessary stress and time constraints

Step 7. Outsource:

Now that you have a better idea of where you need support in your business, it is time to finally pass it off! 

The key to effective outsourcing is understanding what you love, what you like, and what you hate doing in your business. By categorizing tasks and making strategic decisions, you can build a team that complements your strengths, fostering business growth.

And that’s where hiring a Virtual Assistant (VA) comes in. They can help you redirect your time and energy towards growth and client interactions, empowering you to scale your business, maintain work-life balance, and reduce costs.

A VA brings a diverse skill set to the table and can be an invaluable asset for online coaches and service providers looking to grow and scale. 

Check out this blog post here to learn more about What's A Virtual Assistant And How They Can Help Your Business

If we haven’t crossed paths before, I’m Cindy, a Virtual Assistant specializing in supporting Female Coaches, Healers and Online Service Providers. I assist my clients in infusing more soul into their businesses by alleviating stress, burnout, and overwhelm. To learn more about me and my services, please visit my website at

Connect with me on Instagram @cin.schneider